Approving a Payment List
Introduction
Overview
Approving a payment list is the last step in the payment list process. The approver is submitting the final information representing the total value that will be transferred to the listed beneficiaries during the cycle. After the payment list has been approved, the payment information contained in it will be finalised
Who is responsible for approving a payment list?
The Head of Finance or Country Director is responsible for approving a payment list. Check with your Country Office to confirm who is responsible in your country.
Why is approving a payment list important?
Approving a payment list is especially important as the final step in processing payment list information, and one which cannot be undone. It is not possible to correct errors submitted at this stage, making it crucial to check the accuracy of the payment list carefully before approving it.
What do I need to do before approving a payment list?
Before you can approve a payment list, you must ensure that the payment list has been verified by someone in the Finance role.
Where can I learn more?
For more information on approving a payment list, click here to explore related Digital Assistance Services Academy Learning Channel materials.
Instructions
To approve a payment list, log in to SCOPE and perform the following steps:
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In the Country Office page, click See list of projects and interventions.
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In the Projects and interventions page, click on the intervention you want to approve a payment list for.
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In the Intervention page, click the box in the dashboard.
Alternatively, click in the menu.
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In the Distribution cycles page, click the distribution cycle you want to approve a payment list for.
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In the Distribution cycle overview page, click in the menu.
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In the Approve payment list page, click the checkboxes for the administrative areas you want to approve payment lists for, then click .
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You will automatically receive an email confirming the payment list has been approved.
Troubleshooting
I have approved the payment list, but I would like to add some more beneficiaries to it. How can I do this?
You must create a separate distribution and payment list for the additional beneficiaries. Then, you must process both sets of distribution and payment lists.