Distribution Reconciliation

Instructions

Requesting an FSP transaction report

To request a transaction report from an FSPFinancial Service Provider, log in to SCOPE and perform the following steps:

1. In the Country Office page, click RECONCILIATION > Request transaction report in the menu.

   

2. In the Request transaction report page, select the correct FSPFinancial Service Provider representative (FSPR) and applicable File format in the drop-down menus, then click Send request.

   

   Please note that you will need to have previously configured the correct file format in SCOPE. To configure file formats, navigate to the File Formats page by clicking Configuration > File Formats in your Country Office page. For detailed instructions, see Configuring File Formats.

Processing an FSP transaction report

To process an uploaded FSPFinancial Service Provider transaction report so that it will become available for reconciliation, log in to SCOPE and perform the following steps:

1. In the Country Office page, click RECONCILIATION > Transaction files in the menu.

   

2. In the Transaction files page, confirm that the status of each listed file displays as Imported.

   

3. In the Uploaded transaction file entries page, review the relevant details of each transaction as needed. If the Import status column does not display Successful, click Cancel, contact SSD and the FSPFinancial Service Provider Representative to fix the error, then have the FSPFinancial Service Provider Representative try uploading the file again.

   

4. When you have finished reviewing all of the transactions, click Process to generate the transactions in SCOPE.

   

Reviewing processed transaction reports (CO level)

1. In the Country Office page, click RECONCILIATION > Transactions Reconciliation in the menu.

   

2. In the Loading Transactions Dashboard page, select the relevant Intervention Delivery mechanism, Transaction date period, Intervention, and Cycle in the drop-down menus, then click Search. Intervention Delivery mechanism and Transaction date period fields are required fields.

   

3. Use the two pie charts generated by the search function to compare details of WFPWorld Food Programme's Payment Advice File (SCOPE) with details of the FSPFinancial Service Provider's transaction report (FSPFinancial Service Provider).

   

4. To view transaction-level details for statistics displayed in the charts, click on the corresponding menu items in the pie chart legend. For example, you can click on PAFPayment Advice File records matched without error to FSPFinancial Service Provider loading transactions to open the relevant summary menu.

   

5. In the summary detail table, click the Details icon () in the relevant row of the Action column to view transaction level details.

   

6. In the transaction details page, review the relevant information as needed.

   

Performing reconciliation (done per cycle)

To perform reconciliation for a specific distribution cycle, log in to SCOPE and perform the following steps:

1. In the Country Office page, click See list of projects and interventions.

   

2. In the Projects and interventions page, click on the intervention you want to perform reconciliation for.

   

3. In the Intervention page, click the Distribution cycles box in the dashboard.

   

   Alternatively, click DISTRIBUTION CYCLES > Distribution cycles list in the menu.

   

4. In the Distribution cycles page, click the distribution cycle you want to perform reconciliation for.

   

5. In the Distribution cycle overview page, click RECONCILIATION > Dashboard in the menu.

   

6. In the Distribution Reconciliation Dashboard page, click Run Reconciliation.

   

7. In the updated Distribution Reconciliation Dashboard page, use the PAFPayment Advice File Summary and FSPFinancial Service Provider Summary charts and statistics to confirm that the FSPFinancial Service Provider has completed distribution as requested in the original Payment Advice File.

   

8. In the Distribution Status table, check the reconciliation status of the report in the Status column.

   

9. In the Distribution cycle overview page, click RECONCILIATION > Loading Transaction Report in the menu.

   

10. In the Loading Transaction Report page, review the individual transactions reported by the FSPFinancial Service Provider. Be sure to confirm the status of each transaction in the Reconciled column of the report.

    

11. In the Distribution cycle overview page, click RECONCILIATION > Payment List Entries Report in the menu.

    

12. In the Payment List Entries Report page, review the individual transactions submitted by WFPWorld Food Programme in the Payment Advice File. Be sure to confirm the status of each transaction in the Reconciliation Status column of the report.

    

13. In the Distribution cycle overview page, click RECONCILIATION > Anomaly Check Against Database in the menu.

    

14. In the Anomaly Check Against Database page, verify that no anomalies have occurred during the reconciliation process.

    

    Note: This report should be blank under normal circumstances. If any anomalies appear you must immediately report them to your Country Director as they most likely indicate a serious security vulnerability in SCOPE.

15. When you have successfully run reconciliation in SCOPE and verified that all reports have been filed accurately, click PAYMENT ADVICE FILES > Reconciliation in the menu of the Distribution cycle overview page.

    

16. In the Download Payment Advice Reconciliation page, click Download Reconciliation File to download the summary report for the completed distribution cycle.